Helping LMSCs Plan
2022 Annual Meeting

Eligibility and Who Should Go?

• LMSC Delegate Entitlement
  • LMSC delegate entitlements as of June 15, 2022.
    • The LMSC’s final delegate entitlement is determined from the LMSC’s higher number of members – 2021 year-end or 2022 as of June 15th. 
  • Please complete the 2022 LMSC Group Registration Form and send it to Jessica Reilly for the delegates representing your LMSC by August 15, 2022. 

• Automatic Delegates - The following national volunteer positions receive automatic delegate status, and do not count toward LMSC delegate entitlement:
  • Members of the Board of Directors;
  • Chairs of USMS standing, board, and ad hoc committees;
  • Past Presidents;
  • Zone chairs;
  • National board of review chair;
  • and all members of the Finance, Legislation, Long Distance, and Rules committees.
  • If you would like to know who from your LMSC is considered to be an automatic delegate, contact Jessica Reilly. 
    
    

• Delegate at Large requests - LMSCs have the opportunity to submit requests for delegate-at-large appointments no later than August 15, 2022. When submitting please include the reasons for requesting their appointment(s) as at-large delegate(s) (e.g. what are their contributions locally, what is their interest in the annual meeting, and what might they bring back from the annual meeting).  

Hotel Reservations and Rooming

1. Full name;
2. email address;
3. attending virtually or in person.
4. If the delegate has determined to attend in person, please include the following additional information:
   1. the type of room requested (double/double or private room);
   2. roommate preference;
   3. other details (i.e. food allergies, etc.).

Requests must be submitted by August 15, 2022 to guarantee a hotel reservation. Requests received after this date may be subject to additional fees.  

Expense Responsibilities

Here’s an outline of expense responsibilities for in-person delegates.

LMSC 

• $250 annual meeting registration fee for each delegate attending in person (entitled and/or automatic from the LMSC)
  • USMS will bill the LMSC for the total in the monthly financial statements. Please complete the 2022 LMSC Group Registration Form and send it to Jessica Reilly for the delegates representing your LMSC by August 15, 2022. 
• Airline or mileage travel cost for delegate(s) to travel to the annual meeting
• Meals while in transit to and from the annual meeting
• Home airport transportation or parking (the Westin is a short walk from the Denver International Airport, so no transportation will be needed in Denver)
• Other incidentals

• ½ of hotel cost for two nights (i.e., no cost for those who share a room, but attendees who request a private room will be responsible for the balance)
  • Requests for a private room (which requires payment of ½ of the full room rate, likely $125/night) will be considered after all requests for double occupancy are fulfilled. 
• The following meals will be provided:
  • heavy hors d’oeuvres on Friday night;
  • breakfast, lunch, and dinner on Saturday;
  • and breakfast on Sunday
• The following national volunteer positions will be fully funded by the National Office (including annual meeting registration fee, hotel, hospitality, and travel). 
  • Members of the Board of Directors
  • Chairs of USMS standing, board, and ad hoc committees
  • Zone Chairs

Important Dates

So we can properly communicate to all those who will be in attendance we will be holding true to the following traditional dates for you to be aware of:

• June 10
  • All proposed changes to the USMS code of regulations and rules of competition must be submitted by June 10, 2022 to be considered by the House of Delegates at the 2022 Annual Meeting. For more details, review the process overview of submitting proposed amendments. 
• July 1st
  • Volunteer Service Award Nominations Due
• July 31
  • All proposed rule or code changes from Rules, Long Distance, and Legislation Committees are due to Jessica Reilly. 
• Aug. 1 
  • Committee Chairs - send their annual reports to their Vice Presidents using the USMS committee report template. 
  • Zone Chairs - send their annual reports and meeting agendas to Jessica Reilly using the USMS committee report template.
  • Special Appointments - send their annual reports to Jessica Reilly.
• August 15
  • Deadline for LMSCs to complete the 2022 LMSC Group Registration Form and send it to Jessica Reilly for the delegates representing your LMSC. 
  • Members of the Executive Committee submit their annual reports and the reports from the committees they oversee to Jessica Reilly.
  • Deadline for requesting Delegate-at-Large appointments for Annual Meeting.
• August 19
  • President appoints Delegates-at-Large for Annual Meeting.