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USMS Privacy Policy

United States Masters Swimming: Our Privacy Policy

United States Masters Swimming (USMS) respects and protects the privacy of our members and users of this web site. Our privacy policy is set forth below.

What Information We Collect and How We Collect It

When you join USMS, we ask that you provide your name, gender, address, telephone number and birth date. This information is collected from your Local Masters Swim Committee, which then forwards it to our National Office. Our National Office compiles a data base from this information. The data base is required so that we can confirm registration for insurance purposes and so that we can assemble and compile USMS swimming records.

We will provide mailing labels with our members' names, addresses and telephone numbers to our sponsors upon their request. We will also provide mailing labels to LMSC's and member Clubs within our organization for a good reason (i.e., to distribute Zone meet information). In the past, we also have shared personal identifying information on a random basis in connection with USMS-approved medical research projects or marketing analyses; and we reserve the right to do so again in the future. Our website and social media platforms may gather some data from our visitors or those that interact with us and use that information for marketing purposes as well.

On this web site (usms.org), we provide some personal identifying information for the following individuals: members listed in the member directory, LMSC Officers and members of USMS's National Administration. To be included in the member directory, an individual must notify us that he wishes to be included in that listing. Local and national officers are listed automatically on this web site and their names, addresses, and telephone numbers are provided. We list only e-mail aliases on our web site. Other than members (who must affirmatively request to be included), personal information for local and national officers is provided to enable USMS members to contact them regarding USMS business. Finally, if you enter and compete in swim meets, results may be posted on this web site and those results may include publication of personal information such as your age.

At this time, we use "cookies" on our web site only in connection with discussion forums. If you set up an account in a USMS discussion forum, a cookie will be placed on your hard drive to enable you to access the forum in the future and to show you all messages that have been posted on discussion topics in which you participated during your last visit to our web site. We reserve the right to change this policy in the future.

Our site uses an event entry form to allow swimmers to enter our National Championship events. To process these on-line meet entries, we collect swimmer's contact information (like their US Mail and e-mail addresses), financial information (like their account or credit card numbers), and demographic information (like their age). Contact information from the entry form is used by the event host to relay breaking information regarding the event. Financial information that is collected is used to bill the swimmer for event entry fees.

Links to Other Sites

This web site (usms.org) contains links to other sites. United States Masters Swimming is not responsible for the privacy practices or the content of any other web sites. Please check their privacy policies to find out what information is collected from those sites and how it is used.

Public Forums

This web site makes forums, message boards, and/or news groups available to its users. You are not required to divulge personal information in order to participate in a public forum. Please remember that any information that you disclose in these areas becomes public information and you should exercise caution when deciding to disclose your personal information.

Security

This site has security measures in place to protect the loss, misuse and alteration of the information under our control. Private information that is gathered during the event entry process is transmitted via encrypted communications to protect its privacy, and is not stored in web-accessible areas.

The USMS national registration data base of information collected from our members is maintained on an off-line system within the control of the National Office. Only those USMS employees who compile and maintain this information have access to this system.

Changes to Policy and Contacts

We will review our privacy practices on a continuing basis. Please review this policy periodically to determine if our privacy practices have changed. If you continue to use our web site, we will assume you agree to any changes to our privacy policy.

If you have any questions about our privacy policy or our practices, please contact us. If any information on this web site is incorrect, please advise us immediately. Also, if you wish to be excluded from any use of your personal information as described above, you should let us know. We can be reached via email or via US Mail at:

United States Masters Swimming
National Office
P.O. Box 185
Londonderry, New Hampshire 03053-0185
Telephone: (603) 537-0203
Fax: (603) 537-0204

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