Training Videos and Tutorials

This area contains a lot of reference material inclusive of information, training videos, tutorials and instructions related to utilizing the admin tools, ESTHER, and help guide members and club admins make nearly all account updates through their My USMS account or the club admin dashboard.

Don't be overwhelmed; many of the tutorials are short training videos and most of the PDF tutorials contain lots of illustrations.

ESTHER

Use the following training videos and tutorials to learn the functionality you have access to:

• Logging in and viewing your admin tool dashboard

• Member Records and registration history

• Club Information and rosters

• Transfers

• Sending Email Message

  • Send an email message to members of your LMSC

  • Send an email message to your club contacts

  • Send an email message to self-identified coaches or officials

  • Send an email message to a customized group of members (through a Member Report)

  •  Adding an attachment to a message

• Create Reports
  • Create a member report
  • Create an RE1 file for a meet director (to import into Hy-Tek software)
  • Create a report of club or workout group contacts

My USMS Account

Help guide members through their My USMS account and their ability to self mange at any time:

• Register Online
• Login and account dashboard
• Change Email Address
• Update Contact Information
• Membership Card (PDF/download)
• Email Preferences
  • Email Preference Center Information
• View Designate Coach and/or ALTS Instructor tool boxes
• SWIMMER Magazine (digital)

My USMS Account

Club Login

Help guide club admins/coaches self manage their club details and ensure the most current information is within Club Finder:

• Register Online
  • Here are some other helpful pages to get a club ready for registration
    • information to have ready for the registration process
    • club contact information
• Helping club admins login to their Club Dashboard to manage their club details
  • Practice times
  • New member notification email
  • Clubs particular focus
  • Coach/Instructors
  • Location
  • Gold Club designation
• Change Club Contact
  • In the event the former club contact is unable to add the new club admin, please contact Club and Coach Services.

Club Login

Registration and Permanent IDs

Each member is assigned a yearly USMS registration ID, comprised of a 10-character alphanumeric sequence (XXXX-XXXXX). The registration ID consists of the two-digit LMSC number, the last digit of the registration year, an additional character, a hyphen, and another five characters.

• Registration ID references a member’s yearly 10-character sequence (XXXX-XXXXX)

• Permanent ID references a member’s unchanging 5-character sequence (XXXXX)

Example of USMS registration ID format: XXYA-BCDEF

• XX = LMSC number (official LMSC numbers)

• Y = Last digit of year (2023=3)

• A = a unique character that is a checksum of all characters to verify that the registration year

• BCDEF = alphanumeric characters; this sequence of five characters is the member’s permanent ID and will not change from year to year.

Membership Cards

ESTHER is unable to generate PDFs. Members can access an electronic version of their card through their My USMS account for use on their iPhone or Android devices, as well as a PDF they can download. If there are clubs that still require a paper card shown, let the National Office know so we can work with you and the club to let them know the alternatives.

In addition, we plan to continue to send welcome packets to all new members and members who selected the USMS+ add-on option, which includes a card.

Still have questions?

There's a ton of great stuff here, but if you didn't find what you're looking for, or you did but have additional questions, we're here to help! Volunteer Services is available via phone (941) 256-8767 or via email volunteer@usmastersswimming.org.