The Guide to Operations (formerly known as the LMSC Handbook) contains useful information for the LMSC Officers, covering all operational aspects of running an LMSC. If you have further questions about LMSC operations and standards, contact Anna Lea Matysek at the National Office via email or phone at 941-556-6279.

USMS Policies & Governance:

• USMS Policies Page
  
  

LMSC Management:

• USMS Working Calendar
• 2013 Excel, PDF versions
• LMSC Standards (updated Mar 2012)
• USMS Rule Book
• LMSC Bylaws
  • General Bylaws Information
  • Model LMSC Grievance Procedure
  • Bylaws Indemnification Explanation
• LMSC Management of Corporate Documents
• LMSC Volunteer Role Descriptions
• LMSC Membership History
  
  • One page, Two pages
• Registration Statistics
• USMS Reimbursement Forms
• 2013 PDF, Word versions
• 2012 PDF, Word versions

Awards:

• Recognizing Your Volunteers

Communications:

• USMS Writing Style Guide
• Creating an Effective Press Release
• Newsletter Hints
• Effective Web Content
• Update LMSC Information on USMS.org

Convention:

• General Convention Information
• Convention Schedules and Minutes
• Instructions for Submitting Rule Book Amendments
• New Delegate Survival Guide

Insurance:

• General Insurance Information, including:
• Certificate of Liability Insurance
• Report of Occurrence
• Insurance Swim Meet Coverage Grid
• Frequently Asked Questions
• Additional Optional Insurance for Clubs
• Certificates Online: Proof of Insurance for USMS Clubs

Long Distance / Open Water:

• Open Water Guide to Operations
  • Open Water Sanction Guidelines
  • Open Water Sanction Application—Interactive PDF
  • Open Water Sanction Application—Interactive Word
  • Open Water Manual
  • Open Water Safety Objectives
  • Open Water Clinic Manual
  • Appendix A: Open Water Contacts
  • Appendix B: USMS General Sanction Information
• Long Distance / Open Water Administration
  • Long Distance Committee Operating Guidelines
  • Application for Cable Event Record (Individual and Relay)
    
  • Application for Postal Split Record
  • National Postal Championship Guidelines
  • Championship Bid Information
  • Open Water Championships Bid Form
  • Postal Championships Bid Form
  • Championship Forms
  • Pace Chart - All Events
  • Interval Pace Chart
  • One Hour Pace Chart
  • Split Sheet - 1 Hour & 3/6000 Yard
  • Split Sheet - 5K & 10K
  • Swimwear Exemptions to Rule 303.7.2
  • Application for Exemption
  • Exemption Evaluation Process

Marketing:

• How to Market, Advertise and Promote Your Program
• Promotional Flier for Your Program
• Marketing Materials
• Update your Places to Swim Listings

Meet Management:

• Online Sanction Application Process
• Tutorial for Event Directors
• Worksheet for Event Directors
• Submit an Update to an Event Already on the Calendar
• Hy-Tek Software Tutorials
• Setting up a Masters Meet in Hy-Tek
• Importing an RE1 file into Hy-Tek
• Running a Meet Using Alternate Team Names
• Exporting Meet Results
• Excluding Specific Events from a Results Export File
• Exporting the Masters Only from a Mixed Meet
• Promotional Fliers
  • Customizable Flier for a USMS Swim Meet
  • Customizable Flier for a USMS Open Water Event

Officials:

• Handouts from "Officiating Masters Swimming" 2009 Workshop
• Pre-Meet Briefing Notes for Meet Referees
• Meet Situations
• Meet Referee Post-Meet Report

Registration:

• General Registration Information
• One Year Individual Membership Application (template)
  
  • PDF, Word versions - 2013
• Application for Transfer of Club Membership (template)
• PDF, Word versions - 2013
• Club Membership Application (template)
  
  • PDF, Word versions - 2013
• One Event Registrations
  
• 2013 Membership Retention Plan for Registrars
• Club Assistant How-To Instructions

Sanctions:

• General Sanction Information
• Online Sanction Application Process
• Tutorial for Event Directors
• Worksheet for Event Directors
• Submit an Update to an Event Already on the Calendar
• Tutorial for Sanctions Chairs
• Paper Sanction Forms
• Application for Sanction (rev. 11/18/11)
• Application for Open Water Sanction
• Application for Recognition
• Official Sanction (rev. 11/17/11)
• Official Recognition (rev. 11/17/11)
• Swimmer's Declaration of Intent for Dual-Sanctioned Meets
• Split Notification Form
• Official Relay Card

Top Ten / Records and Tabulations:

• Changes for 2012
• General Top Ten / Records Information
• Top Ten How-To Instructions
• Application for USMS and/or World Record
  • Letter to request proof of age
• Relay All-American patch and certificate request form
• Pool Length Form and Measurement Procedures
  • List of measured pools by state
• Top Ten Knowledge Center
• How to get your times to count for Records and Top Ten (2009 workshop)
• USA Swimming Standard Data Interchange Format (SDIF) specification document

Treasurer:

• General Treasurer Information
  
  • Sample LMSC Financial Statements
  • Run a monthly accounting report in Club Assistant
• IRS Tax Filing Requirements
  • LMSC EIN Numbers
• Handouts from "Accounting for LMSCs/Clubs" 2007 Workshop
• Separating LMSC and Club Funds

Webmasters:

• Web hosting on the USMS server

All files are provided here in Adobe Acrobat (PDF) format. To download a free Acrobat Reader, click here.