Dear $firstname$,

Relay 2022 is just 77 days away. We can't wait to gather in Denver March 4-6. Here are important details and updates to help with your LMSCs planning.

Agenda

The tentative agenda and session topics are now available on the Relay 2022 webpage. 

Automatic Attendees

Members of the Board of Directors and the Coaches and LMSC Development Committees will be fully funded by the National Office (including hotel, hospitality, and travel). Members of these committees will not count toward LMSC attendance so LMSCs that have members of these committees should plan accordingly. (2022 committee assignments will be communicated in mid-December.)

Request for Additional Attendees

LMSCs with fewer than three entitled attendees have the opportunity to submit a request for additional attendees to USMS President Peter Guadagni. The request must include the name of the volunteer(s), the rationale for the request(s), and plans for how the volunteer(s) will support club development in the LMSC for 2022 and beyond.

COVID-19 Mitigation Protocols

USMS is continuing to monitor COVID-19 and will take precautions as we return to in-person meetings. The protocols below are currently planned but could change depending on the situation as we get closer to Relay 2022:

• Negative COVID-19 Test 
  • All attendees are asked to test within 72 hours of attending Relay. 
  • You won’t need to show proof of a negative test, but we ask in the name of our volunteers, staff, and your own health that if you test positive, please stay home.
• Masking
  • Required in venue for unvaccinated attendees, except when eating and drinking.
  • If you are vaccinated, you are not required to wear a mask.
• Vaccinations
  • Strongly recommended for all attendees.

Hotel Reservations and Rooming

Notify Volunteer Services of the names of those who will be in attendance from your LMSC, the type of room requested (double/double or private room), roommate preference, and other supporting details. Requests must be submitted by Feb. 1 to guarantee a hotel reservation. Requests received after this date may be subject to additional fees. 

• USMS will pay for the lodging expenses for attendees for a double occupancy room while at Relay 2022. We're asking LMSCs to make reasonable efforts to submit roommate preferences that have already confirmed they are comfortable sharing a room. If an LMSC attendee feels comfortable sharing a room and is in need of a roommate, the National Office will help assist in pairing suitable roommates.
• Requests for a private room (which requires payment of ½ of the full room rate) will be considered after all requests for double occupancy are fulfilled. 

Note: This email was sent to LMSC chairs and vice chairs.