Dear $firstname$,

Although we can't meet in person this year because of the COVID-19 pandemic, we're looking forward to our 2020 virtual annual meeting. Below are important updates on the schedule, timing of committee meetings that'll take place in conjunction with the annual meeting, technology that'll be used, and training and orientation opportunities to ensure all delegates will be prepared to fully participate. Please note that most of the meetings begin at 8 p.m. Eastern time to avoid traditional work hours for most delegates.

U.S. Masters Swimming's Board of Directors conducted its first virtual meeting on July 11, using Zoom. The board tested and gained experience with the functions and processes planned for the annual meeting to ensure meetings of the House of Delegates run smoothly and efficiently.

USMS Town Hall

USMS will host a town hall with board members on Aug. 5 at 8 p.m. Eastern time. This meeting will provide updates on the state of USMS coming out of the summer board meeting and offer attendees a forum to ask board members questions. Register here

Annual Meeting Schedule

Meetings of the House of Delegates will take place Sept. 25-27. Committee meetings in conjunction with the annual meeting will be open to all delegates. The complete schedule of meetings and sessions of the House of Delegates, along with all important annual meeting information and updates, can be found online on the annual meeting page.

• Virtual schedule manager. Given the virtual nature of the annual meeting, USMS will offer a virtual calendar through Sched, which will allow our delegates and attendees to explore meetings and sessions, build their own schedule, register for meetings, learn about speakers, and discover who'll be attending sessions. It is recommended that you sign up for an account and use it to log in to Sched to bookmark your favorites, indicate your plans to attend, and/or sync meeting details to your phone or calendar.

Zoom

The annual meeting will be held virtually via Zoom. It is highly recommended that delegates sign up for an account and use it to log in to Zoom. Additionally, we are now offering national committee chairs the ability to host their committee meetings on Zoom.

Annual Meeting Overview and Zoom Trainings

Please plan to attend upcoming webinars to learn more about how the annual meeting will run and gain experience and training on Zoom.

• Annual Meeting Overview and Zoom Training: Aug. 19, 8 p.m. Eastern time Register here 
• New Delegate Orientation: Sept. 9, 7 p.m. Eastern time Register here
• Annual Meeting Orientation: Sept. 9, 8 p.m. Eastern time Register here 

Updates and Documents

The annual meeting page includes the schedule and registration links to receive meeting login details, proposed amendments, tutorials, and best practices while using Zoom, as well as other important documents and announcements. Please be sure to check back frequently to see if any sections have been updated.

Thank you for all you do to support USMS and helping us navigate this together. If you have questions or need assistance, please contact volunteer services for help.

Your Friends in Volunteer Services
volunteer@usmastersswimming.org | 941-256-USMS (8767)

This email was sent to all national- and LMSC-level volunteers.