From the National Office...
I can't believe how fast time is going by! It has been just over a year since the Grilli family moved and therefore changed the National Office mailing address to the current post office box. For those of you who did not update your database, the post office will not longer forward your mail and some of you will be receiving it back.
PLEASE, check your database and make sure you have the N.O. address listed as P.O. Box 185, Londonderry, NH 03053-0185.
Our Board of Directors and their committees have been working very hard for our organization. Please be sure to read their 1/2 year reports in this issue. It is amazing what they have accomplished since convention!
Enclosed you will find the nomination information for the USMS Service Award. I'm sure you must know of someone who is deserving of this special recognition!
Article 502.7 Records and Record Keeping - Yes, it's April 30th (again)! Has your LMSC sent in their 1998 Annual Meeting Minutes and Financial Report to the National Office? Those that have are listed on page 4.
Amendment proposals for Legislation and emergency proposals for Long Distance and Rules are due to the respective committee chairman by July 10th, 1999. Refer to your LMSC Handbook (Convention Chapter) for appropriate procedure for submitting proposals.
The 1999 USMS SC National Championships are right around the corner. The Santa Clara Swim Club is ready to put on an event that we will never forget. I can't wait!!!
Good luck and see you there!
Article 502.7 - Records and Record Keeping
Each LMSC shall comply with the financial record keeping and reporting requirments of USMS. The LMSC shall forward to the USMS National Office the minutes of the annual meeting and annual financial reports within four months of the end of the LMSCs fiscal year (April 30th).
Below are the LMSCs who's 1998 Financial Reports have been received by the National Office:
Adirondack, Alaska, Arizona, Arkansas, Central, Connecticut, Delaware Valley, Florida, Florida Gold Coast, Georgia, Hawaii, Indiana, Kentucky, Lake Erie, Metropolitan, Minnesota, New England, Oklahoma, Pacific, Potomac Valley, South Carolina, Southern Pacific, Virginia & Wisconsin
And the Meeting Minutes from the 1998 Annual Meeting of the following LMSCs have been received:
Adirondack, Alaska, Arizona, Colorado, Connecticut, Delaware Valley, Florida Gold Coast, Georgia, Gulf, Hawaii, Kentucky, Lake Erie, Minnesota, Missouri Valley, Montana, New England, New Mexico, North Carolina, Ohio, Oklahoma, Oregon, Pacific, Potomac Valley, San Diego-Imperial, South Texas, Southern Pacific & Wisconsin
If your LMSC is not listed, that means the National Office has not received it. Please send them in ASAP. Thanks!
Things To Do...
This newsletter goes to the Board of Directors as well as the LMSC Chairmen, Editors and Registrars. Listed are all deadlines from the USMS Working Calendar. Please read this and use as a reminder. This 1999 Working Calendar is posted in it's entirety on the USMS website at: www.usms.org/cgi-bin/webcal.pl
USMS Service Awards
As a volunteer-driven organization, USMS is forever grateful to the hundreds of talented volunteers, giving of their time and expertise to help our exciting program continue this growth. Among these volunteers, there are some whose service stands out in it's scope, it's impact on the program, and the numbers of members who have benefited from this individual's efforts on the local, regional, or national level.
The awards are in the form of a 3-color enamel pin (as illustrated above). The USMS President and two members of the Recognition and Awards Committee will select the honorees, limited to 15 Award Pins in a given year. Pins and a recognition letter will be sent to each honoree. Their names and accomplishments will be formally recognized at the Friday evening House of Delegates Meeting at the annual convention.
USMS wants you to tell us who and what is deserving of the special recognition of the USMS Service Award. Write and tell us of a person who has executed a single service project -or has given sustained service over a long period of time - or whose efforts in some way extend above and beyond the usual fine work of your volunteers.
Be sure to include the following information:
- Name, address and phone number of the nominee
- Clearly indicate whether the service was performed at the local, zone or national level
- Describe the impact of the candidate's service - new programs, or improvements or enhancement of on-going USMS programs
- Outline the scope of the service and the number of members who have benefited
- You may include a letter of support for your nomination
- Please include your own name and address
Nominations may be forwarded at any time. For recognition at the 1999 convention, please submit on or before August 1, 1999. Nominations should be sent to:
Mary Lee Watson
Chairman, Recognition & Awards
109 Cottonwood Drive
Franklin, TN 37069
At convention, it was voted that a standard input format for registration submittals be adopted and required to be used by November 1, 1999. The recommended software is the Dolphin Systems Swimmer Registration Program. The program is available free of charge to any registrar. For more information contact Leo Letendre at 314-394-6395 or firstname.lastname@example.org. E-mail Leo or send him a disk with your reg.dbf and teams.dbf and he will convert them for you.
Update on USMS Short Course NationalsSanta Clara, California
The 6th event is on!
There will be "pool side" entertainment every day, ranging from a marching band, color band, swing band and jazz ensemble.
Santa Clara Swim Club proudly presents the Masters National Swingin' Swim Social. Jump on over to the pavilion by the pool and join the renaissance of the swing scene. Jive to the hip, hep, hot and happenin' tunes of ACME Swing Co., a hot bay area band that has toured nationally with Big Bad Voodoo Daddy. Dine, drink and dance from 4:00 - 8:00 for just $14.00 per person. Beverages are included. Complimentary beer and wine will be served to those over 21 years of age. Door prizes and exhibition dancers add to the entertainment. Reservations can be made by e-mailing email@example.com or visiting the Santa Clara Swim Club website for a mailing address and reservation form. Attendance is limited to 700 persons, so hurry and reserve you tickets today!
Convention 1999San Diego, California
September 15 - 19th
Convention Registration Packets went in the mail on Monday, April 19th (to those in attendance last year, to those on a USMS committee and to all LMSC Chairmen). If you would like to attend and did not receive one, contact Betsy Durrant, USMS Secretary at 757-422-6811 or firstname.lastname@example.org.
The convention will be held at the Town and Country Resort and Convention Center. I understand it will be a beautiful meeting place BUT will require a lot of walking. Wear comfortable shoes!!!
2000 Rule Book Cover
Submittals are due by September 15th
It should be 5 1/2 inches wide by 8 1/2 inches high and must use the phrases "United States Masters Swimming" and "2000 Rules" in the design as well as the USMS logo (including trademark sign). Send finished design to Meg Smath at 171 Creekwood Way, Nicholasville, KY 40356-8761. All submissions become the property of USMS, we will ask each contestant to sign a release.
Aquatic Facilities Construction Repository
At the 1998 convention a question was raised regarding the construction of new aquatic faculties. Specifically the lack of research resources to assist in understanding the costs of such projects. It would be helpful to talk to others who have gone through the process.
The National Office is now a repository for any and all information developed by various groups as that information pertains to the construction costs and expected operating costs and expected usage for a new facility. The purpose is to make this information readily available as a research source to any interested Masters group.
If you have recently built a facility or know of someone who has information to share, please send this information to the National Office so that others may benefit.
Pictures, Pictures, Pictures
In our efforts to "capture the achievements of USMS in pictures over the years", from the local level all the way to the National/International level we need your help.
Please, send photographs of significant USMS events and activities to:
3329 N Valencia Lane
Phoenix, AZ 85018-6610
New Swimmer News
The National Office receives a number of your LMSC and Club newsletters. The one I am referring to here is "New Swimmer News" from the Greater Columbus Masters Swim Team - Ed Powers, Editor.
This is a great idea! This issue (updated continually) has "everything you need to know to get going with Greater Columbus Masters Swimming". They give this issue out to their new members to introduce them to their program.
The issue includes: "Who to Call" List, Practice Schedule, New Swimmer Checklist, Who Are The Greater Columbus Masters, What To Bring, Coaches & Coaching, Competition & Social Events, Facilities & Maps, Talking The Talk, A Typical Practice, Reading A Pace Clock, Lane Etiquette, How Do You Rate A Lane Mate?, USMS Registration, GCSTO Application and Waiver and Survey.
If you are interested in a copy, contact Ed Powers at: email@example.com or 614-279-6231 (before 9 pm please).